- Certified Microsoft Partner
- SharePoint Native | Teams | Azure OpenAI
- Data stays in your M365 tenant
- verified customer reviews
Policy management software for Microsoft 365
Stop managing compliance. Start proving it.
Policy management software built natively for Microsoft 365
Xoralia automates the complete policy lifecycle inside your Microsoft 365 tenant. Automated reviews, employee attestation, and audit-ready evidence — without adding new infrastructure or changing how your team works.
See Xoralia inside your M365 environment
We can configure a free trial in your own SharePoint tenant
The problem: your compliance team is drowning in admin
| Where your time goes now | Where your focus should be with Xoralia |
|---|---|
| Chasing policy review deadlines by email | Reducing your organisation's risk exposure |
| Tracking attestations manually in spreadsheets | Advising leadership with real-time compliance data |
| Managing version confusion | Building a sustainable compliance culture |
| Scrambling to build evidence packs before audits | Staying ahead of regulatory change proactively |
| Answering "where's that policy?" for the 100th time | Enabling — not blocking — the business |
| Waiting weeks for approvals that stall in inboxes | Proving governance, continuously and automatically |
- Achieved by Xoralia customers
- Financial services
- Healthcare
- Public sector
- more
- LifeArc live in 3 days
- most within 2-4 weeks
- Runs on your existing M365 investment
The complete policy lifecycle, automated.
Every step, from the first draft to audit evidence, runs automatically in Microsoft 365. Accessible from within the tools your team already uses every day — Teams, SharePoint, and Outlook.
Author & version control
In Word, PowerPoint or any Office app. Templates can be enforced automatically.
Automated approval workflow
Named reviewers notified with automated reminders. No chasing.
Target by role, team & location
Right policy to right people. Targeted using your existing M365 (Entra ID) groups — no manual distribution lists to maintain.
Acknowledge in Teams or SharePoint
Employees confirm they’ve read the policy, then complete a quick knowledge check.
Real-time dashboards
Who read what, when, which version? One-click audit export.
Automated review cycles
Owners are notified automatically before expiry so reviews can be reset on time.
Watch the full lifecycle in action
See exactly how Xoralia works and how it can be configured to meet your organisation’s requirements in a personalised demo.
Everything your compliance team needs.
One source of truth. Version confusion eliminated.
Employees always see the current, approved version. No outdated documents in circulation. Every policy tagged by owner, review date, and audience — searchable from Teams or SharePoint.
- Structured categories with metadata, ownership, and review dates
- Version history maintained automatically — full audit trail
- Employees can only view the current approved version
- Search across all policies without leaving Teams or SharePoint
- Optional public-facing policy pages for external audiences
You will never chase a policy review again.
Automated workflows assign owners, set deadlines, and send automated reminders — running 24/7 without manual intervention. Configure once, and it runs itself.
- No-code workflow builder — visible and auditable by your team
- Multi-stage approval with parallel and sequential routing
- Review cycles restart on schedule — nothing ever lapses
- All approval steps are timestamped and logged for audit
How much time is manual policy admin costing you?
Estimate your hours saved, FTE reclaimed, and risk reduction with Xoralia. Takes 60 seconds.
Up to 99% attestation. Without chasing anyone.
Employees acknowledge policies directly inside Xoralia, Microsoft Teams or SharePoint. Automated reminders run without HR lifting a finger.
- Acknowledge in Xoralia, Teams or SharePoint — using your existing Microsoft credentials
- AI quiz builder (Azure OpenAI) confirms genuine understanding
- Completion certificates are auto-generated per employee with timestamps
- Manager dashboards show real-time team completion
- Gap reports: instantly see who hasn’t acknowledged
Your audit evidence is already built.
Every acknowledgement, review, and approval is timestamped and logged automatically. Move from “we believe our policies are current” to “here is the evidence — by employee, by policy, by date.”
- One-click audit export with timestamps, version history, and signatures
- Pre-built frameworks: ISO 27001, FCA, NHS, GDPR, SOC 2
- Live compliance dashboards — completion by policy, team, and individual
- Evidence available 365 days a year — not just at audit season
AI built in — not bolted on.
Powered by Azure OpenAI. All data stays inside your Microsoft 365 tenant. No third-party AI training on your content.
- AI search — employees ask plain-English questions and get instant, accurate answers from your policies
- Zero content sent to third-party AI models
- No AI training on your organisation’s data
Features at a glance
Full feature set in one view.
Policy library
One source of truth, enforced.
Document workflows
Automated review & approval.
Audience targeting
Right policy to right person.
Policy attestation
Up to 99% — without chasing.
Reporting & audit trail
One-click evidence export.
One platform. Four different conversations.
“We went from dreading audits to passing with confidence. Xoralia builds our evidence automatically — we just download it on the day.”
Ready to see Xoralia for your specific role?
Book a 45-minute demo tailored to your priorities — compliance, HR, IT, or finance.
ISO 27001 certification achieved in 3 days.
LifeArc, a healthcare and life sciences charity, needed ISO 27001 fast. With Xoralia deployed across 500 employees, they had compliant policies distributed, acknowledged, and evidenced within days — not months.
“Xoralia provided effortless access to up-to-date policies, enabling our ISO 27001 certification in just 3 days. Implementation was seamless from start to finish.”
Don't take our word for it.
Rated by compliance, HR, IT, and operations teams across regulated industries.
Does exactly what it says on the tin
Xoralia has removed a huge amount of pain and manual process from my organisation, reducing our overheads (by reducing hidden costs) while also improving our quality and compliance with legal and contractual requirements.
Robert G
Director
Improved efficiency and complicance with Xoralia
Xoralia has improved the way we handle, distribute, and track policies and procedures within our organisation. Not only does it allow us to save a lot of time, but it has helped us also to maintain and track compliance. Currently, we have a 99% attestation rate.
Nadja Boyum
VP Marketing & HR
Boyum IT
Ideal partner for our regulated environment
LifeArc operates in a strictly regulated sector where compliance and information security are critical. It is essential that LifeArc’s workforce have easy and effortless access to the latest up-to-date policies and procedures, which is the structure Xoralia gave us.
Adam Lythgoe
IT Manager
LifeArc
Is your organisation at compliance risk?
Answer 8 questions about your current policy management process and get a personalised compliance risk audit report — with a score, gap analysis, and specific recommendations for your sector.
- Takes 5 minutes
- No sign-up required
- Personalised to your industry
- Immediate report
Microsoft-native. Not Microsoft-adjacent.
Many compliance platforms require separate infrastructure, new logins, and complex integrations. Xoralia runs inside what your organisation already owns and trusts.
| Compatibility | Xoralia | NAVEX / ConvergePoint | Manual (SharePoint folders) |
|---|---|---|---|
| Runs natively inside Microsoft 365 | Native | Integration required | Partially |
| Data stays in your tenant | Always | Third-party hosting | |
| Employee attestation in Microsoft Teams | Native Teams app | Email-based | |
| Automated review & approval workflows | Full automation | | Manual only |
| AI search | Azure OpenAI | Not Microsoft-native | |
| Deployment time | Days to weeks | Months | Ongoing effort |
| One-click audit-ready evidence export | | | Build manually |
| New infrastructure required | None | External SaaS | None |
Switching from NAVEX, ConvergePoint, or a manual process?
Our team will build a tailored migration plan. Most customers live within 2–4 weeks of signing.
Start your free trial — no credit card needed
Full access to Xoralia. Cancel any time.
- No credit card
- Full access
- Live in days
- Cancel any time
Stop managing compliance. Start proving it.
Ready to see Xoralia running inside your Microsoft 365 environment? We can configure a free trial in your own SharePoint tenant.
- Certified Microsoft Partner
- No new infrastructure
- Deploy in days
- Data in your tenant
- Alex Yeomans
- Business Development
- hello@contentformula.com
- +44 (0)20 4534 3460