Success stories
ISO 27001 certification achieved with Xoralia
LifeArc, a UK-based medical research charity.
Challenge:
- Urgent need to improve policy access and employee attestation for ISO 27001 certification.
- Difficulties finding up-to-date policies on SharePoint, with multiple versions causing confusion.
Solution:
- Deployed Xoralia policy management solution within three days.
- Centralized policy library with custom labels and tags for easy access.
Results:
- Rapid Launch: Xoralia live in 3 days for 500 employees.
- Improved Access: Easy access to nearly thirty key policies.
- ISO 27001 Certification: Secured certification demonstrating robust information security.
- High Attestation Rates: Achieved 87.5% employee attestation rate.
- Efficiency: Eliminated version control issues, streamlined updates, saved time
Rapid ISO 27001 certification achieved with Xoralia
"Xoralia provided our workforce with effortless access to up-to-date policies, enabling us to achieve ISO 27001 certification in just 3 days and improving policy management across LifeArc."
Adam Lythgoe
Gama Aviation boosts regulatory compliance with Xoralia
Gama Aviation – global provider of business aviation services.
Challenge:
- Complex operations in a regulated industry.
- Policies scattered across multiple repositories, difficult to locate.
- Issues demonstrating compliance to regulators.
Solution:
- Deployed Xoralia, integrated with Gama’s SharePoint intranet.
- Created a central policy library with attestation features.
Results:
- Central Access: Unified repository for all policies, accessible through the intranet.
- Improved Searchability: Simplified search and browsing for the latest policies.
- Compliance Assurance: Ensured regulatory compliance with attestation and reporting functionalities.
- Streamlined Policy Management: Automated reminders and workflows for policy reviews.
- Anywhere Access: Policies available on mobile devices, even during flights.
Ensuring Regulatory Compliance with Xoralia
"Xoralia is one of the few systems we’ve adopted without any teething issues. Xoralia has been a key part of our regulatory process approved by the aviation authority. We’re very pleased with it."
Daniel Tee
Hughes Electrical enhances document management with Xoralia
Hughes Electrical – a leading UK retailer and renter of consumer electrical products.
Challenge:
- Outdated intranet with inconsistent naming conventions and poor version control.
- Inability to gather data on policy usage and compliance.
Solution:
- Implemented Xoralia to centralize policy and document management.
- Enabled “must read” assignments for critical documents.
Results:
- Centralized Access: Simplified document access with a single source of truth for the latest versions.
- Enhanced Tracking: Ability to see who has and hasn’t read required documents, integrated with email and MS Teams reminders.
- Increased Efficiency: Significant time savings for management by reducing the need to chase staff for document compliance.
- Improved Onboarding: Automated new-starter packs assigned through Active Directory integration, ensuring proper onboarding.
- Managerial Oversight: New dashboard allows managers to easily track compliance and use this information for reviews and appraisals.
Streamlined compliance and onboarding
"Xoralia has transformed our policy management at Hughes, centralising documents, ensuring compliance, and saving significant time by automating tracking and onboarding."
Tim Galer
Boyum IT saves time & money with Xoralia, enabling focus on strategic work
Boyum IT Solutions – a global provider of software solutions.
Challenge:
- Manual management of policies and procedures causing inefficiencies.
- Excessive emails, poor visibility and reporting, and lack of accountability.
- Need to optimize and automate the entire policy life cycle as the company grew.
Solution:
- Implemented Xoralia for an intuitive and user-friendly policy management system.
- Integrated seamlessly with SharePoint for easy implementation and use.
Results:
- Centralized Access: Policies are stored in a central, accessible location.
- Improved Efficiency: Streamlined creation, distribution, and tracking of policies.
- Automated Reminders: No need to manually send reminders for policy acknowledgments.
- Enhanced Compliance: Easy to ensure staff read policies, maintaining regulatory compliance.
- Time and Cost Savings: Significant time savings for management, allowing focus on strategic tasks.
Maximizing ROI with efficient policy management
"Our experience with Xoralia has been very positive. It simplifies our policy management, enhances compliance, and saves significant time. This allows our team to focus on strategic tasks, contributing to success. Xoralia is a valuable investment for navigating corporate policies."
Nadja Boyum
