Success stories
Children International minimises compliance risks with a user-friendly Xoralia solution
Children International – a US non-profit humanitarian organization.
Challenge:
- No central place to easily find organisation-wide policies.
- Compliance risks with superseded policies in circulation, low awareness of policy changes.
Solution:
- Xoralia implemented for policy management.
- Seamless integration with Microsoft Teams and Microsoft 365.
Results:
- Central access: One easy-to-access and trusted place to find policies, one source of truth.
- Greater awareness: Significant improvement in employee knowledge of policies, automated notifications on policy updates.
- Improved processes: Far greater efficiency with streamlined policy lifecycle management.
- Increased compliance: New consistent approach to compliance across departments, more accountability among policy owners.
Implementing Xoralia was a breeze! The integration into our existing systems was seamless, and the user-friendly interface made it incredibly easy for our team to get up and running quickly. The real-time updates and notifications ensure that we are always compliant with the latest policies. Xoralia has truly streamlined our policy management process, making it more efficient and accessible for everyone in our organization. We couldn’t be happier with our choice!
Linda MacKenzie
Transforming policy management: from legacy systems to enterprise search and compliance dashboards
A US-based organization offering insurance products and investment and financial planning services.
Challenge:
- Ineffective legacy policy management system.
- Policies very hard to find for employees.
- Duplicate and out-of date policies leading to compliance risks
Solution:
- Xoralia deployed to replace legacy system.
- User-friendly “Policy Center” with custom branding and enhanced search.
- Advanced custom PowerBI dashboard based plus enterprise search integration.
Results:
- Central access: Effortless access to different polices via a branded Policy Center.
- Enhanced compliance: Policies read now tracked, 95%+ employee attestation rates.
- Reduced risk: No policy duplication, everything up to date.
- Increased findability: Policies easy to find including via enterprise search.
- Greater efficiency: Streamlined policy management with workflows, cumbersome legacy platform retired
Xoralia has allowed us to drive compliance relating to a range of different policies. Our whole experience with the product and the Xoralia team has been really positive from day one.
Policy stakeholder
ISO 27001 certification achieved with Xoralia
LifeArc, a UK-based medical research charity.
Challenge:
- Urgent need to improve policy access and employee attestation for ISO 27001 certification.
- Difficulties finding up-to-date policies on SharePoint, with multiple versions causing confusion.
Solution:
- Deployed Xoralia policy management solution within three days.
- Centralized policy library with custom labels and tags for easy access.
Results:
- Rapid Launch: Xoralia live in 3 days for 500 employees.
- Improved Access: Easy access to nearly thirty key policies.
- ISO 27001 Certification: Secured certification demonstrating robust information security.
- High Attestation Rates: Achieved 87.5% employee attestation rate.
- Efficiency: Eliminated version control issues, streamlined updates, saved time.
Rapid ISO 27001 certification achieved with Xoralia
Xoralia provided our workforce with effortless access to up-to-date policies, enabling us to achieve ISO 27001 certification in just 3 days and improving policy management across LifeArc.
Adam Lythgoe
Gama Aviation boosts regulatory compliance with Xoralia
Gama Aviation – global provider of business aviation services.
Challenge:
- Complex operations in a regulated industry.
- Policies scattered across multiple repositories, difficult to locate.
- Issues demonstrating compliance to regulators.
Solution:
- Deployed Xoralia, integrated with Gama’s SharePoint intranet.
- Created a central policy library with attestation features.
Results:
- Central Access: Unified repository for all policies, accessible through the intranet.
- Improved Searchability: Simplified search and browsing for the latest policies.
- Compliance Assurance: Ensured regulatory compliance with attestation and reporting functionalities.
- Streamlined Policy Management: Automated reminders and workflows for policy reviews.
- Anywhere Access: Policies available on mobile devices, even during flights.
Ensuring Regulatory Compliance with Xoralia
Xoralia is one of the few systems we’ve adopted without any teething issues. Xoralia has been a key part of our regulatory process approved by the aviation authority. We’re very pleased with it.
Daniel Tee
Hughes Electrical enhances document management with Xoralia
Hughes Electrical – a leading UK retailer and renter of consumer electrical products.
Challenge:
- Outdated intranet with inconsistent naming conventions and poor version control.
- Inability to gather data on policy usage and compliance.
Solution:
- Implemented Xoralia to centralize policy and document management.
- Enabled “must read” assignments for critical documents.
Results:
- Centralized Access: Simplified document access with a single source of truth for the latest versions.
- Enhanced Tracking: Ability to see who has and hasn’t read required documents, integrated with email and MS Teams reminders.
- Increased Efficiency: Significant time savings for management by reducing the need to chase staff for document compliance.
- Improved Onboarding: Automated new-starter packs assigned through Active Directory integration, ensuring proper onboarding.
- Managerial Oversight: New dashboard allows managers to easily track compliance and use this information for reviews and appraisals.
Streamlined compliance and onboarding
Xoralia has transformed our policy management at Hughes, centralising documents, ensuring compliance, and saving significant time by automating tracking and onboarding.
Tim Galer
Boyum IT saves time & money with Xoralia, enabling focus on strategic work
Boyum IT Solutions – a global provider of software solutions.
Challenge:
- Manual management of policies and procedures causing inefficiencies.
- Excessive emails, poor visibility and reporting, and lack of accountability.
- Need to optimize and automate the entire policy life cycle as the company grew.
Solution:
- Implemented Xoralia for an intuitive and user-friendly policy management system.
- Integrated seamlessly with SharePoint for easy implementation and use.
Results:
- Centralized Access: Policies are stored in a central, accessible location.
- Improved Efficiency: Streamlined creation, distribution, and tracking of policies.
- Automated Reminders: No need to manually send reminders for policy acknowledgments.
- Enhanced Compliance: Easy to ensure staff read policies, maintaining regulatory compliance.
- Time and Cost Savings: Significant time savings for management, allowing focus on strategic tasks.
Maximizing ROI with efficient policy management
Our experience with Xoralia has been very positive. It simplifies our policy management, enhances compliance, and saves significant time. This allows our team to focus on strategic tasks, contributing to success. Xoralia is a valuable investment for navigating corporate policies.
Nadja Boyum
