User-friendly policy management software
Built for Microsoft 365, SharePoint, and Teams
Powered by AI
- Minimise risk
- Achieve compliance
- Save time
Xoralia brings policy management directly to your SharePoint intranet through easy-to-use web parts
What our clients say
AppSource review
Uniting excellence in integration and features for seamless policy management
As the newly appointed IT Manager at our company, I was tasked with implementing the Xoralia policy management tool, and the experience has been nothing short of impressive.
Rian Stuart
IT Manager
TwinStream
AppSource review
A great time saver and tool for document management
We have found Xoralia to be very beneficial to us as it has allowed us to focus on other area’s as Xoralia will take care of who has read the documents and notify them if they have not. A great time saver and tool for document management all together.
Tim Galer
IT Coordinator
Hughes
Ideal partner for our regulated environment
LifeArc operates in a strictly regulated sector where compliance and information security are critical. It is essential that LifeArc’s workforce have easy and effortless access to the latest up-to-date policies and procedures, which is the structure Xoralia gave us.
Adam Lythgoe
IT Manager
LifeArc
Common problems our customers faced before they found Xoralia
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Policies are hard to find
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Unacceptable risk exposures
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Policies not updated on time
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People use old policy version
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Policy overload
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Inconsistent policy formats
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Staff don't read mandatory policies
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Onboarding issues
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Old, inflexible policy software
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Low awareness and engagement with policies
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Paper or email based system
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Laborious policy administration
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Dispersed and disorganised policies
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Lack of accountability
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No audit preparedness
Key policy management system features
Central policy hub
Xoralia software provides a central hub for both employees and document owners to find, access and manage policy documentation all in one place.
Target individuals & groups
Connect employees to the right policies based on their division, location, team or role.
Reporting & tracking
Provides comprehensive analytics, dashboards and audit trails across the full policy lifecycle, helping you track tasks and monitor compliance.
Notification & reminders
Automatically sends policy task notifications and reminders to individuals or groups so they never miss anything.
Filtered search
Advanced search functionality with flexible findability options and filters, including: groups, departments, locations, tags, keywords and custom metadata.
Workflows
Create new policies and update existing ones in a controlled way with workflow automation and audit trail.
Additional addons
SharePoint webparts
Make Xoralia policies available inside your SharePoint intranet with our extensive collection of Xoralia widgets. Build SharePoint pages tailored to your business scenarios.
Teams & Viva integration
Xoralia comes with a Teams app and cards for the Viva Connections dashboard.
Rich API
Extend other applications in your workplace with Xoralia’s rich API.
Enterprise-ready policy platform
Scalable, flexible architecture
Handles large volumes of documents and users, and adapts for complex organisational structures and diverse business scenarios.
Enterprise-grade security
Advanced security features and compliance with industry standards like ISO 27001 ensure your data is protected. Read our information security FAQs.
Seamless integration
Deep integration with Microsoft 365 and multiple options to integrate with other enterprise systems such as ERP, GRC, CRM, HRIS etc.
Expert support
Dedicated consultancy and support services to help you deploy and optimise Xoralia across your organisation.
See how much manual policy management is costing your organisation
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Frequently asked questions
What is policy and procedure management software and how does it work?
Policy and procedure management software is a digital tool for creating, distributing, tracking, and updating policies and procedures. It features version control, access management, and compliance tracking, making it easier to manage policies in any organisation. Xoralia streamlines and simplifies every aspect of this process.
What are policies and procedures in the workplace?
Policies and procedures are the documented rules and steps for how work is done in your organisation. Policies set the expectations, while procedures give the steps to meet them. With Xoralia, you can centralise and control all workplace policies and procedures.
What features should policy management software for small businesses have?
For small businesses, look for ease of use, affordability, templates, scalability, access controls, and review automation. Xoralia is flexible and budget-friendly for small teams.
How do you review policies and procedures?
Policies and procedures should be reviewed regularly, at least yearly or after changes occur. Xoralia’s automated review workflows make this process efficient, auditable, and stress-free.
Why are policies and procedures important in the workplace?
They reduce risk, guide behaviour, and provide legal protection. Xoralia helps communicate and enforce these vital standards organisation-wide.
Ready to get started?
Connect with us to streamline your policy management and ensure effortless compliance.
