User-friendly policy & procedure management software
Built for Microsoft 365, SharePoint, and Teams

Xoralia brings policy management directly to your SharePoint intranet through easy-to-use web parts

What our clients say

AppSource review

Uniting excellence in integration and features for seamless policy management

As the newly appointed IT Manager at our company, I was tasked with implementing the Xoralia policy management tool, and the experience has been nothing short of impressive.

Rian Stuart

IT Manager

TwinStream

AppSource review

A great time saver and tool for document management

We have found Xoralia to be very beneficial to us as it has allowed us to focus on other area’s as Xoralia will take care of who has read the documents and notify them if they have not. A great time saver and tool for document management all together.

Tim Galer

IT Coordinator

Hughes

Ideal partner for our regulated environment

LifeArc operates in a strictly regulated sector where compliance and information security are critical. It is essential that LifeArc’s workforce have easy and effortless access to the latest up-to-date policies and procedures, which is the structure Xoralia gave us.

Adam Lythgoe

IT Manager

LifeArc

Common problems our customers faced before they found Xoralia

Policies are hard to find
Unacceptable risk exposures
Policies not updated on time
People use old policy version
Policy overload
Inconsistent policy formats
Staff don't read mandatory policies
Onboarding issues
Old, inflexible policy software
Low awareness and engagement with policies
Paper or email based system
Laborious policy administration
Dispersed and disorganised policies
Lack of accountability
No audit preparedness

Key policy management system features

Central policy hub

Xoralia software provides a central hub for both employees and document owners to find, access and manage policy documentation all in one place.

Target individuals & groups

Connect employees to the right policies based on their division, location, team or role.

Reporting & tracking

Provides comprehensive analytics, dashboards and audit trails across the full policy lifecycle, helping you track tasks and monitor compliance.

Notification & reminders

Automatically sends policy task notifications and reminders to individuals or groups so they never miss anything.

Filtered search

Advanced search functionality with flexible findability options and filters, including: groups, departments, locations, tags, keywords and custom metadata.

Workflows

Create new policies and update existing ones in a controlled way with workflow automation and audit trail.

Included with Xoralia

SharePoint webparts

Make Xoralia policies available inside your SharePoint intranet with our extensive collection of Xoralia widgets. Build SharePoint pages tailored to your business scenarios.

Teams & Viva integration

Xoralia comes with a Teams app and cards for the Viva Connections dashboard.

Rich API

Extend other applications in your workplace with Xoralia’s rich API.

Enterprise-ready policy platform

Scalable, flexible architecture

Handles large volumes of documents and users, and adapts for complex organisational structures and diverse business scenarios.

Enterprise-grade security

Advanced security features and compliance with industry standards like ISO 27001 ensure your data is protected. Read our information security FAQs.

Seamless integration

Deep integration with Microsoft 365 and multiple options to integrate with other enterprise systems such as ERP, GRC, CRM, HRIS etc.

Expert support

Dedicated consultancy and support services to help you deploy and optimise Xoralia across your organisation.

See how much manual policy management is costing your organisation

Read the latest from our blog

28 July 2025

Why compliance is critical and how to avoid compliance failure

In this comprehensive guide we explore why compliance is so important and the areas that organisations need to think about in order to avoid compliance failure.

18 July 2025

The top 20 IT policies every organisation needs

This article outlines 20 essential IT policies for modern organisations, highlights common policy management challenges, and suggests ways to address them.

11 July 2025

What is policy lifecycle management?

In this article, we look at what policy lifecycle management is, the different stages and processes involved in creating and executing policies and procedures, and how policy lifecycle management software can help.

Ready to get started?

Connect with us to streamline your policy management and ensure effortless compliance.