Minimise risk, reduce admin and achieve compliance with SharePoint policy management software
Xoralia is an intelligent policies and procedures document management software for SharePoint, Microsoft Teams and Microsoft Office 365
SharePoint
Office 365
Teams
Policy management software
We understand that it can be a challenge for any organisation to manage multiple documents, keep policies up-to-date, train employees and achieve company-wide compliance...
Which is why we have created Xoralia, an intelligent policy management software that automates and streamlines the full policies and procedures lifecycle, making it easier, more efficient and less time consuming for organisations to achieve compliance and minimise risk.
Built for SharePoint and Teams
Xoralia is perfect for organisations who are using or planning to use SharePoint and Teams, as it enables users to store important documents inside their existing SharePoint libraries, whilst accessing and managing them through Xoralia’s powerful document management tools and user-friendly front end interface.
Why choose us?
Minimise risk and achieve compliance
Operating an outdated policy management system can cause serious risks to an organisation. Xoralia software can help minimise risk with functionality that can reduce admin errors, make it easier and more efficient to ensure your policies and procedures are being read, and it provides a full audit trail.
All-in-one centralised policy hub
It can be difficult to track and manage documents when they are scattered across multiple sites, databases and drives. Xoralia can help to ensure your policies and procedures are easy for everyone to find in one simple central library, where documents are easy to save, access and search.
Reduce admin time
Xoralia’s intelligent automated features and functionality can drastically reduced the admin time required to keep on top of: document management, revisions and version control, and notifying and chasing employees to read and attest to policies.
Easy-to-use
Xoralia is easy-to-use and intuitive SharePoint policy management software, that has been specifically built to cater for all levels of technical knowledge and abilities. So that all users can feel confident and empowered when using it.
How it works
Policy document lifecycle
Xoralia policy management software was created to help: HR managers, compliance and risk management teams, policy administrators, and IT managers assign, automate and track their policies, procedures and other controlled documents. Ensuring that the right people are reading important regulatory information.
Assign
Easily assign policies to individuals, groups and targeted segments.
Target policies to the right people
Connect employees to the right policies
based on their division, location, team or
role.
Assign policies to groups
Xoralia works with AD groups and Office
365 groups.
Mandatory policies and reads
Request employees to acknowledge that
they have read and understood policies
that are mandatory to their role.
Automate
Reduce the time spent issuing documents and chasing employees to read and attest.
Notifications and reminders
Send automatic email and teams
notification to individuals or groups
so they never miss anything.
Automatically trigger notification to be sent to new joiners and leavers.
Recurring tasks
Request users to read a policy on a
recurring basis (e.g. annually).
Simply, set it and forget it!
Track
Automatically track and keep an audit trail of who has read and who hasn't read and attested to policy documentation.
Reporting
Use Xoralia’s easy-to-use analytics tools
and dashboard to track compliance.
Minimise risk & achieve compliance
Keep a record of who has read and
attested to policies and procedures to
meet compliance needs.
Audit trail
Mitigate legal risk through automatic
tracking of employees attestation.
Key product features
Xoralia software provides all the key product features to ensure effective and efficient policy and procedure management and company-wide compliance
Xoralia in action
Find out how Xoralia policy tracking software can help you manage your policy documents and Standard Operating Procedures (SOP)
What our clients say
Read the latest from our blog
What is policy lifecycle management?
In this article, we look at what policy lifecycle management is, the different stages and processes involved in creating and executing policies and procedures, and how policy lifecycle management software can help.
Policies and procedure in the workplace: The ultimate guide
Policies and procedures are an important part of organisational life, giving “official” instructions and guidelines on how things are done, providing clarity on dealing with issues and establishing the expected behaviours and standards of employees.
How to ensure compliance with policies and procedures using the digital workplace?
So, you’ve made a change to the company travel policy and the team has updated the company travel policy document. How do you let employees know about that change and ensure they comply with the new process?
Book a demo
Walk through a free demo with one of our experts
During the demo, we'll walk you through Xoralia’s various features and functionality, providing plenty of time for you to ask our experts questions along the way.
Receive guidance on the specific solution and set up for your company’s document policy management and compliance needs.
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