Policy management workflows – software for Microsoft 365

1 Xoralia workflows: automate, control, and simplify

Move away from manual processes—no more chasing emails, tracking approvals in spreadsheets, or dealing with inconsistent policy handling.
Gain full control over policy reviews and approvals, with clear accountability at each stage.
Ensure policies are reviewed by the right people, with predefined workflows that match your organisation’s needs.
Reduce errors and inconsistencies by standardising how policies are created, reviewed, and published.
Enhance collaboration across departments, ensuring legal, HR, risk, and other stakeholders can work together efficiently.

Create different workflows for different policy types, adapting to legal, HR, finance, or operational requirements.
Design workflows that match your internal processes, with flexible steps for drafting, reviews and approvals.
Add as many approval and review stages as needed, ensuring policies go through the right levels of scrutiny.
Customise settings for each step, including templates, deadlines, notifications, visibility and more.
Point-and-click workflow builder makes it simple for admins to configure and modify workflows without IT support.

Save time and reduce stress with automated workflows that control the entire lifecycle and without the hassle of chasing people and worrying about version control.
Enforce document templates and ensure people always use the right policy templates and adhere to structure and branding.
Meet deadlines–Xoralia chases people for you so that they carry out their review and approval tasks on time.
Policies always up to date: Xoralia ensures that policies don’t expire and escalates where required.
User-friendly interface: Xoralia’s visual and intuitive interface makes it easy to build and run workflows without any technical knowledge.

Track every policy’s progress in real time, with clear status indicators for each stage of the workflow.
Maintain a complete audit trail, automatically logging every review, approval, and version.
Generate instant reports on policy statuses, outstanding tasks, and approval histories.
Centralise all policy activity in one place, reducing the risk of lost versions or overlooked approvals.
Easily retrieve historical data, ensuring audit teams have access to previous versions and approval logs.
Reduce audit preparation time, with built-in records that make compliance checks faster and easier.