Policy library
Benefits you can expect from Xoralia's central policy library:
1 Make it easy for employees to find the policies they need
Advanced search capabilities: powerful search in the policy management software helps employees to quickly locate a policy using keywords, categories and tags.
User-friendly interface: Xoralia’s clean, intuitive interface is designed to make browsing and searching for a policy straightforward for all users.
Personalised employee dashboards: each employee gets a dashboard that gathers all the policies that matter to them, including mandatory policies, recommended and favourite policies.
Link related policies: gather related policies into logical policy collections
Mobile optimised: employees can access policies on-the-move
2 Publish and distribute policies to your library with ease
Automated publishing workflows: take the hassle out of creating and updating policies with workflows that automatically send task alerts to reviewers and approvers.
Targeted publishing: push out live policies to specific target audiences based on groups, roles, departments and locations.
Prioritize policies: specify one audience group for whom the policy is ‘mandatory’ and another audience group where it is just ‘recommended’.
Policy expiry workflows: ensure policies are updated on time with alerts and workflows that notify policy owners when a policy is approaching expiry.
3 Track and evidence that employees are reading critical policies
Easy attestation: employees get a notification when a policy is mandatory asking them to read the policy and acknowledge they have understood it.
Automated chasing: employees that do not read policies are reminded automatically with notifications.
Quiz feature: test employees’ understanding of a policy with the easy-to-use quiz feature.
Recurring policies: set a mandatory read policy as a recurring task so that employees’ awareness stays fresh and up-to-date, year after year.
Everlasting audit trail: Xoralia keeps a persistent audit trail of all policy read requests to every employee, including their compliance, version read, quiz scores etc.
Line manager’s dashboard: every line manager automatically gets a dashboard to help them keep tabs on their direct reports policy compliance.
Powerful audit tools: rest assured that during an audit you have all the tools to evidence a robust policy management regime.
4 Speed up new hire onboarding
Automated onboarding: new employees are automatically shown which policies are critical and recommended to them.
Personalised onboarding: new starters get a personal dashboard with all must reads personalised to them and their role.
New hire notifications: new starters get a regular alert listing which policies they still need to read, with deadlines for each.
Automated leaver process: read tasks for leavers are automatically cancelled, but their records are retained for audit purposes.
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