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Healthcare policy management software

Hospitals and healthcare industry

Policy management software and compliance solution for hospitals and the healthcare industry


Streamline healthcare compliance with Xoralia

Healthcare organisations face numerous challenges in maintaining compliance with a myriad of regulatory standards. The complexity of managing policies, ensuring data security, and staying updated with frequent regulatory changes can be overwhelming. Non-compliance risks include severe penalties, legal issues, and compromised patient safety. Xoralia addresses these pain points by providing comprehensive policy management solution that simplifies compliance, mitigates risks, and enhances operational efficiency.

Xoralia software ensures adherence to key healthcare regulations such as:

  • HIPAA
  • GDPR
  • ISO 13485
  • FDA 21 CFR Part 11
  • Joint Commission standards
  • HITECH Act
  • EU MDR
  • GxP guidelines

Streamline healthcare compliance with Xoralia

Healthcare organisations face numerous challenges in maintaining compliance with a myriad of regulatory standards. The complexity of managing policies, ensuring data security, and staying updated with frequent regulatory changes can be overwhelming. Non-compliance risks include severe penalties, legal issues, and compromised patient safety. Xoralia addresses these pain points by providing comprehensive policy management solution that simplifies compliance, mitigates risks, and enhances operational efficiency.

Xoralia software ensures adherence to key healthcare regulations such as HIPAA, GDPR, ISO 13485, FDA 21 CFR Part 11, Joint Commission standards, HITECH Act, EU MDR, and GxP guidelines. Our platform is designed to help healthcare organisations navigate the complexities of compliance, ensuring that policies and procedures are managed effectively and efficiently.

Our platform is designed to help healthcare organisations navigate the complexities of compliance, ensuring that policies and procedures are managed effectively and efficiently.

Xoralia key features

For healthcare and hospitals industry

Xoralia policy management software automates and streamlines the full policies and procedures lifecycle, making it easier, more efficient and less time consuming for healthcare organisations to achieve compliance, enhance patient outcomes and minimise risk.


Central policy hub

Ensure all departments and healthcare teams can easily find and access the most up-to-date policies and document revisions all in one centralised hub.


Tracking and auditing

Automatically track and record policy document readership and acknowledgements. Full reporting suite provides easy access in case of audit.


Automated workflows

Simplify the review, distribution, training, and acknowledgment of policies and procedures to ensure timely compliance.


Compliance dashboards

Real-time visibility into compliance status with dashboards that highlight key metrics, identify areas of risk, and provide alerts for timely action.

View all Xoralia features

The story behind Xoralia

We’re Content Formula, the team behind Xoralia. We cut our teeth building intranets for some of the world’s most famous companies like Pfizer, Philips, Johnson & Johnson and Jaguar Land Rover. One of the most commonly requested intranet sections we came across was the policy library. And as time went by, clients asked for more and more complex features in their policy libraries. They wanted attestations, workflows, version history, alerts, approvals, you name it.

Then one day, one of our long standing clients approached us and asked us to build a policy library with every feature they could imagine. We had a great relationship with them and agreed to share the budget to do this, provided we could then market the solution to others. That was in 2019. We’re now on version 3 of Xoralia and the product has grown and evolved a lot.

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How policy management software can help

We think the best place to store your policies is inside SharePoint. Most companies already have SharePoint as part of their Microsoft 365 subscription. Using SharePoint means you have full control of your policies, and many best practices can be achieved right out of the box. However, there are gaps and certain best practices are hard to achieve.​

To fill these gaps, and for best results we recommend using purpose-built policy management software for SharePoint and Microsoft 365.​

We’ve developed a dedicated solution called Xoralia (pronounced Zor-ra-lee-a) that will ensure you have the best overall approach to policy management, supporting your users, policy owners and administrators.​

We learned all about policy management from many years of building custom solutions for our clients on SharePoint. But we kept coming up against the same challenges, mostly caused by feature gaps in SharePoint. One day, a client asked us to build a policy management tool that filled these gaps. The trouble was, they didn’t have a lot of budget. But we had a good relationship with them and so we decided to collaborate on it provided we got to keep the code. Looking back, it was a pretty simple tool but over the years we have added more features and relaunched it. We’re now on version 3 and our original customer is still using it!​

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3 benefits you can expect from Xoralia​

Improve quality of care

Ensures staff access to up-to-date policies, enhancing patient safety and quality of care.

Boost efficiency

Automate compliance tasks to save time, reduce costs, and streamline operations.

Regulatory Compliance

Ensure adherence to standards with streamlined processes and proactive alerts, avoiding legal issues

And lots more!

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Testimonials

Xoralia drives user engagement and compliance...

"The platform's user attestation functionality has been particularly impactful, leading to a remarkable increase from ~50% to 86% in user attestation within a matter of weeks.​"

Rian Stuart, IT Manager, Twinstream​

★★★★★

...simplifies our policy management...​

"It not only simplifies our policy management, but also enhances our overall compliance posture and has proven to be a significant time-saver for our organization."

Nadja Friedrichs, Vice President of HR, Boyum IT

★★★★★

...single source of truth and access for employees...​

"We successfully rolled out the tool with a minimal internal learning curve and achieved a 97% read / acknowledgement rate on our first assigned policy."

★★★★★

How to get started with Xoralia​

Step 1: request a demo​

Fill out our form and we will be in touch to arrange a time. You can even book a time yourself.​

Step 2: get a price proposal​

If you think Xoralia is for you ask us for a quote. This will set out any options you may have.​

Step 3: install and launch​

We’ll install Xoralia in your environment (or you can do it yourself). We’ll provide training and support to get you up and running quickly​.

Here's what you'll get

  • Central policy library

  • Search and filter tools

  • Mandatory read policies with attestations

  • Quizzes

  • Notifications and alerts

  • Employee dashboard

  • Line manager dashboard

  • Works on mobile, in Teams and SharePoint

  • New policy creation workflows

  • Policy update workflows

  • Review and approval gates

  • Policy version history

  • Compliance dashboard

  • Audit trail

  • Full reporting

And last but not least:​

  • Professional implementation service and support

  • Evergreen software – frequent updates and improvements

  • Comes with our "it just works" support warranty – we’ll fix any bugs, often before you even notice​

Ready to get started?

Book a demo

Everyone benefits

Xoralia benefts everyone one involved in the policy management process, making policy information and documents more accessible to all who need them.


Healthcare providers and professionals

Policy users can easily find, read and electronically attest to the policies and documentation that are relevant to their role, including policies relating to: clinical disciplines, evidence-based procedures and accreditation standards.


Legal and HR

Departments responsible for legal, compliance or governance can be involved in creating and reviewing policies, and benefit from a streamlined policy management process that helps to easily identify compliance gaps and promote accountability.


Regulators and auditors

Xoralia software not only keeps policy documents organised and up-to-date in one centralised location, but also automatically records dissemination and attestation activity, meaning there is a clear audit trail for regulators.


IT department

Once set up, Xoralia software requires very little, if any IT resource. The software is very easy to use for both policy managers and users, and has automated systems that can save admin time and improve efficiency.

FAQ

Frequently asked questions about our policy management software for hospitals and the healthcare sector.

Yes. Installation typically takes less than 15 minutes and only involves you accepting the Enterprise Application that we will provide you with at the time of setup. If you’d like more information, please contact our support team to find out more.

Yes, Xoralia can be accessed and used on both desktop and mobile devices.

Yes, Xoralia has been built specifically to work with SharePoint and Microsoft 365 and requires an Azure AD account.

At no point does Xoralia consume or store the contents of any documents stored on SharePoint or any other platform. Xoralia only stores the names of people who are assigned documents or those who have some sort of privileged access such as document owners, Xoralia admins etc.

You can read more about Xoralia data storage and backup here.
The Xoralia application infrastructure has been built with security at the forefront. All Azure services that are utilised are protected by both Azure Application Gateway Web Application Firewalls and Azure Virtual Networks. This ensures that only valid, secure traffic is passed on to Xoralia web apps and APIs.

Request a demo

Please fill out the form opposite.

Or, for general enquiries, you can reach us at:

Email:

[email protected]

Phone:   

US

+1 929 777 2931

UK

+44(0)20 4534 3460

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Built for:
  • Microsoft SharePoint
  • Microsoft 365
  • Microsoft Teams
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If you have a question about Xoralia software, please fill out the form below and a member of our support team will be in contact with you shortly.