Policy management solutions include many features which support policy compliance. These include facilitating easy access to policies through a central policy library, lifecycle tools to help policy owners keep policies up to date, and employee attestation features so employees read mandatory policies. Policy management software will also include reporting to track success and monitor the attestation process, as well as automated reminders. All these features are essential in supporting policy compliance.

Compliance and the regularly environment will continue to get more complex with compliance teams finding it hard to keep up with all the changes. Additionally, there will be continuing priorities to reduce risk around cybersecurity and data privacy. The policy management software market will continue to grow as more teams turn to automated solutions, with AI increasingly found within products.

Technology will play an increasingly important role as organisations choose to use policy management solutions to automate and streamline key policy management tasks to reduce manual effort, eliminate errors, reduce risks, and better support compliance. This will help compliance teams to meet the increased compliance challenges of 2026 by freeing up valuable time.

As AI influences the workplace, more and more compliance and risk issues will emerge. AI regulation will also start to take shape. While AI is also increasing cybersecurity risks, at the same time is also appearing in more policy management and compliance solutions to help compliance professionals.

While you can store policies in Microsoft document libraries and Microsoft search will help users find policies, SharePoint itself is not a full policy management solution. It lacks several basic features including employee attestation, policy lifecycle features to support review workflows, and optimised views for policy owners. While SharePoint has many of the basic features that are important for policy management – such as document versioning – you will need an additional product that integrates with SharePoint to use it for policy management at scale.

When selecting the best fit policy management software for your organisation there are likely to be several different criteria and features to consider. Key elements such as security and price will always be important for any enterprise solution, but for policy management software, areas such as employee attestation features, configurable review workflows, automated reminders, and analytics dashboards are all critical to manage policy management at scale. Microsoft 365 integration will also be important to ensure policies are fully available in the flow of work, while ease of use is also essential to drive successful adoption.

While Xoralia has some features in common with other policy management systems it also has several unique qualities. Firstly, it is a completely native Microsoft 365 solution so all data sits in your Microsoft 365 tenant which can be important from a security and risk perspective. It also integrates completely with SharePoint, Teams, and other Microsoft tools. Secondly, it comes with a set of focused SharePoint web parts to meet different use cases and a complete Teams app. Finally, it is designed from the ground up to be centred around the user, supporting high adoption and usage, while many older solutions are simply less user-friendly.

Many HR systems can store policies, but they don’t provide attestations, version control, or audit trails. For compliance needs, dedicated policy software with more advanced features will be required.

HR software focuses on employee data and the administration of core HR processes, but policy management capabilities are basic. Dedicated policy management software tracks the entire lifecycle of the policy and meets compliance requirements.

Typically when headcount passes over 100, certifications like ISO 27001 are required, when it starts to operate in multiple jurisdictions, or when it is in a regulated sector.

It helps ensure policies are more easily accessed and adopted, integrated into daily workflows, and can also be targeted to Microsoft 365 groups and through Entra ID profiles.

You may lack the capabilities to keep policies up to date, support compliance and effectively disseminate policies to employees at the time of need.

They suggest that compliance professionals believe compliance is getting more complex and expensive, particularly due to the pace of regulatory change. They also show a major reliance on technology and a continuing growth in the use of policy management software.

The policy management software market is set to grow by nearly 10% each year. Research also suggests that 68% of larger enterprises use dedicated policy management software. Individual policy management software solutions such as Xoralia can improve processes such as employee attestation, with 77% of organisations achieving rates of above 75%.

Employee attestation is a process where employees digitally confirm that they have read, understood, and will comply with a policy. This is usually mandatory. Solutions that support employee attestation also include reporting to track success and send out automated reminders to employees who have yet to confirm. This feature is a tried and tested way to drive policy compliance as employees need to explicitly confirm they will follow a policy.

There is no one single way to increase policy compliance, but a range of tactics can make a difference. These include making policy compliance a strategic priority, ensuring policies are up to date, and then removing barriers to adoption – for example making policies easy to access and embedding them in everyday workflows. Using an employee attestation feature for mandatory policies will also increase policy compliance.

Compliance attestation is the process of confirming and recording that your organisation and staff have read and understood key policies. This practice is vital for meeting regulatory obligations and reducing compliance risk. Xoralia helps you manage attestation easily with clear audit trails and automated tracking.

Policy attestation software automates policy delivery, employee acknowledgement, and record-keeping for compliance. With Xoralia, you ensure every team member acknowledges key policies with minimal administration.

Digital policy attestation is the electronic way to have staff confirm receipt and understanding of policy documents, replacing manual processing. Xoralia provides a fully digital trail: secure, efficient, and always accessible.

Policy and procedure management software is a digital tool for creating, distributing, tracking, and updating policies and procedures. It features version control, access management, and compliance tracking, making it easier to manage policies in any organisation. Xoralia streamlines and simplifies every aspect of this process.

Policy lifecycle management software manages the entire lifecycle of a policy, from creation and approval to distribution, attestation, review, and archival. This ensures that policies are regularly reviewed and updated as needed. Xoralia’s policy lifecycle management software automates each stage of the policy lifecycle, ensuring that policies are current and compliant, and reducing the time and effort required for manual management.

Benefits include central document control, version management, automated notifications, compliance tracking, and simplified audits. Xoralia delivers all these benefits and more from a single, intuitive platform.

Policy tracking software helps monitor the status of policies, track changes, ensure timely reviews, and verify employee acknowledgements. This software is crucial for maintaining compliance and ensuring that policies are effectively communicated. Xoralia’s policy tracking software automates these tasks, providing real-time insights and ensuring that all policy-related activities are tracked and documented accurately.

Policies and procedures are the documented rules and steps for how work is done in your organisation. Policies set the expectations, while procedures give the steps to meet them. With Xoralia, you can centralise and control all workplace policies and procedures.

SharePoint, when combined with Xoralia, gives you central document storage, automated policy workflows, granular permissions, and tight Microsoft 365 integration. It is ideal for organisations using Microsoft tools. Xoralia enhances your SharePoint environment with specialised policy management features.

Communicate policies clearly, track acknowledgements, set reminders, and ensure ongoing training. Xoralia’s features support compliance at every stage.

Healthcare policy and procedure software supports healthcare providers in managing complex regulations, medical templates, and audit trails. Xoralia delivers healthcare-ready tools for compliance.

The cost of policy management software varies widely based on features, deployment size, and vendor, typically ranging from a few hundred to several thousand dollars annually. It’s important to evaluate the features and benefits relative to the cost. Xoralia offers flexible pricing plans to meet the needs of organisations of all sizes, providing a cost-effective solution that delivers significant value through automation and improved compliance.

Policy management software can help organizations manage policies and procedures, including authoring, distribution, tracking, and versioning. Some solutions also include features like automated workflows, compliance tracking, and access control. When choosing a policy management software solution, consider factors such as centralized storage, customization options, and security features. Xoralia stands out by offering a comprehensive suite of tools that automate policy management, ensuring ease of use, robust features, and excellent customer support.

For small businesses, look for ease of use, affordability, templates, scalability, access controls, and review automation. Xoralia is flexible and budget-friendly for small teams.

A strong alternative to ConvergePoint is Xoralia policy and procedure management software. Xoralia offers many similar features, but stands out for its seamless integration with Microsoft 365 and a strong focus on user-friendliness. Unlike ConvergePoint, Xoralia provides a full-featured free trial, so you can explore all functions before making any commitment.

Xoralia policy management software is an excellent alternative to Navex PolicyTech, particularly for larger companies. It offers features tailored to enterprise needs, such as deep Microsoft 365 integration, multi-lingual capabilities, and advanced reporting dashboards. The mobile version is also designed with frontline workers in mind, offering an intuitive, easy-to-use interface.

A policy states the rule, while a procedure explains how to put the rule into action. Xoralia makes it easy to manage, communicate, and distinguish both types.

Policies and procedures should be reviewed regularly, at least yearly or after changes occur. Xoralia’s automated review workflows make this process efficient, auditable, and stress-free.

This is the primary reference for staff on all your key policies and procedures. Xoralia helps you keep this manual up to date, compliant, and accessible to all staff.

They reduce risk, guide behaviour, and provide legal protection. Xoralia helps communicate and enforce these vital standards organisation-wide.

The purpose is to set consistent standards and support training and compliance. Xoralia makes documenting and updating policies easy for your team.

Identify objectives, research compliance needs, draft rules (policies), create step-by-step procedures, seek input, and approve. Xoralia provides templates and tools for fast, consistent policy writing, review, and rollout.

They should be reviewed regularly, usually every year, and in some cases every six months depending on the type of policy and associated risks.

Each policy should have a named owner who is accountable for keeping it accurate and up to date, with senior leaders providing overall oversight.

A review should check that each policy is accurate, compliant and up to date. It should involve collecting feedback, updating content, getting approvals and publishing the latest version for staff to use.

SharePoint provides version history and permissions, but Xoralia adds automated version control and approval workflows. This ensures only the latest approved policies are published and accessible to employees.

Not by default. With Xoralia, automated reminders notify policy owners when reviews or updates are due, helping keep all policies current and compliant.

Write them in clear, plain language with a consistent structure, and store them in a central, searchable system so employees can easily find and follow the right version.

SharePoint provides version control, permissions, and audit trails within Microsoft 365. It centralises policies, keeps them current, and helps organisations stay compliant across teams.

SharePoint supports document control but lacks automation such as review reminders, approvals, and read tracking. Xoralia adds these features to make policy management complete.

Xoralia is the only policy management solution built fully within Microsoft 365. That means it runs natively inside SharePoint and Teams—using your existing security, permissions, and data—so no external systems or data transfers are required. It extends SharePoint with automated reviews, acknowledgements, and dashboards, giving you a seamless and compliant experience.

Effective adoption can be measured using completion tracking, version acknowledgment, and compliance audits. Progress reports and user analytics in a policy management system can also show whether employees have read and understood required policies.

Accountability typically sits with policy owners or department leads, supported by compliance or HR teams. A structured review cycle and automated reminders help ensure policies stay accurate and up to date.

HR teams can upload, categorise and update policies in Xoralia directly from SharePoint. Automated workflows handle version reviews, publishing and staff acknowledgements.

Yes. Xoralia records acknowledgements for each user, giving HR full visibility of who has read or not read specific policies.

Yes. While it works well for HR policies, Xoralia can also manage IT, finance, compliance and other controlled documents to keep them accurate, approved and easy to access.

Policy management focuses on creating, updating and communicating policies so that employees always have access to the right and most recent information. Compliance monitoring goes a step further by checking that these policies are actually being followed across the organisation. Xoralia combines both areas by making it easy to manage policies and track employee understanding and acknowledgement in one place.

Yes. Xoralia is built entirely on Microsoft 365 and integrates seamlessly with SharePoint, Teams and Azure Active Directory. It uses your existing permissions and user groups, so the right people automatically see the right policies. There are no separate logins or new systems to learn, which helps employees adopt it quickly.

When compliance content appears within the intranet that employees already use every day, it becomes part of normal working life rather than an extra task. Policies, reminders and dashboards can be viewed alongside regular company news and resources. This improves visibility, increases completion rates and helps build a culture of everyday compliance.

SharePoint provides core document storage features but lacks lifecycle controls like approvals, reviews, attestations, and audit reporting out of the box. Many organisations add governance tools or policies to meet compliance needs and ensure accountability across teams.

SharePoint automatically tracks document versions, lets you restore previous copies, and records who made changes. However, it doesn’t enforce mandatory review cycles or policy acknowledgements without additional configuration or software.

Metadata helps organise and classify documents by department, document type, owner, or review date. This improves search accuracy, prevents duplicates, and supports structured governance as your library grows.

Without a formal process, organisations face inconsistent practices, outdated policies, and compliance risks. A structured approach helps maintain version control, ensure accountability, and reduce human error.

A policy management system helps organisations create, approve, distribute and track key policies in one place. It ensures staff have access to the latest versions and improves accountability across the business.

Automation helps organisations stay on top of reviews, approvals and acknowledgements. It reduces manual effort, prevents missed deadlines and ensures policies remain accurate and compliant.

Without proper management, policies can become outdated or inconsistent. This increases the risk of non-compliance, poor audit results and operational issues across departments.

Policy and procedure management is the process of creating, updating, distributing, and tracking key governance documents across an organisation. It helps maintain consistency, reduce risk, and support compliance.

In Microsoft 365 and SharePoint, policies can be stored, version-controlled, and shared securely across teams. Xoralia enhances this by adding automated reviews, read tracking, and audit reporting to make management more efficient.

Yes, SharePoint is a strong platform to help streamline employee onboarding. For example, you can use a SharePoint site to create an onboarding hub with all the information new starters need, leverage personalisation to target the right people, use SharePoint libraries to distribute onboarding documents, and take advantage of automated workflows to issue reminders of different tasks.

You can use SharePoint out of the box in several ways to help with your employee onboarding. However, to deliver a more targeted, relevant and streamlined experience to deliver an effective onboarding programme you may need to use some custom development, use the Power Platform to configure workflows, or buy a product with features that are specifically designed to support onboarding.

Employee onboarding usually requires employees to read essential policies and procedures. Policy management solutions such as Xoralia can help automate much of the work around managing policies required for onboarding and also facilitate employee attestation where new starters confirm they have read a policy. Reporting and notifications then ensure there is a high level of compliance.