Canada
Canadian policy management software
Navigate Canada’s uniquely complex dual-layer regulatory framework — federal legislation alongside distinct provincial laws. Manage, distribute, and evidence compliance across every jurisdiction, inside Microsoft 365.
- Runs natively inside Microsoft 365, SharePoint & Teams — bilingual support · data sovereignty maintained
- Federal & provincial policy management
- French & English bilingual support
- Quebec Law 25 ready
- Live in 2–4 weeks
How prepared is your organisation for Canadian compliance?
Canada’s dual federal-provincial regulatory framework means compliance obligations come from multiple directions simultaneously. Ask yourself:
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Key Canadian regulations affecting your policy obligations.
Canada’s compliance environment is uniquely complex — federal legislation plus distinct provincial laws that vary significantly across thirteen jurisdictions. Click each regulation to understand your obligations.
Privacy PIPEDA / Quebec Law 25
Canada’s evolving privacy framework — federal and provincial obligations
Canada’s privacy regulatory landscape is undergoing significant transformation. PIPEDA remains the federal standard; Quebec’s Law 25 has introduced the most substantial provincial privacy requirements in Canada’s history; Bill C-27 proposes further federal reform.
- PIPEDA requires a documented privacy policy, appointed privacy officer, and demonstrated compliance with ten fair information principles
- Quebec’s Law 25 requires mandatory privacy impact assessments, data governance frameworks, breach notification within 72 hours, and published privacy policies meeting defined standards
- CAI (Commission d’accès à l’information) can levy penalties up to 4% of worldwide turnover for serious violations
- All organisations with Quebec operations must have compliant, accessible privacy policies actively communicated to staff
Employment Canada Labour Code / Bill C-65 / Provincial Standards
Federal and provincial workplace policy obligations
Canada’s employment law operates at two levels — the federal Canada Labour Code for federally regulated industries and separate provincial legislation for the majority of employers. Requirements vary significantly across thirteen jurisdictions.
- Employers must have documented policies covering harassment, violence prevention, accommodation, and disciplinary procedures
- Bill C-65 imposed mandatory requirements for federal employers — violence and harassment prevention policies, workplace assessments, and evidenced employee training
- Provincial standards vary: Ontario’s ESA, BC’s Employment Standards Act, Alberta’s Employment Standards Code, and
- Quebec’s Act Respecting Labour Standards all create distinct obligations
- Non-compliance risks complaints, investigations, significant penalties, and undermines an employer’s position in employment disputes
OHS Occupational Health & Safety — Federal and Provincial
Provincial OHS obligations — thirteen jurisdictions, distinct requirements
OHS is a shared federal-provincial responsibility in Canada, with each province administering its own legislation. Requirements vary and all must be reflected in your documented policies.
- Ontario’s OHSA requires workplaces with 20+ employees to have a written health and safety policy, reviewed annually by senior management
- Many provincial frameworks require written health and safety programs with evidenced employee training and acknowledgement
- WorkSafe BC, Alberta OHS, Ontario Ministry of Labour, and provincial counterparts all inspect and enforce — scrutinising whether policies are current, accessible, and evidenced
- Non-compliance: stop-work orders, significant fines, and in serious cases criminal prosecution under the Westray Law
Governance Canada Business Corporations Act (CBCA) & Securities Regulation
Director duties and governance policy obligations for corporations
For publicly listed and large private corporations, the CBCA and provincial securities legislation create significant governance and compliance policy obligations.
- Directors have fiduciary duties requiring documented, enforced corporate policies across governance, anti-corruption, and related-party transactions
- CSA and provincial securities commissions (OSC, AMF, BCSC) require policies on insider trading, disclosure, anti-bribery, and conflicts of interest
- The CFPOA requires anti-corruption and anti-bribery policies with documented controls and evidence of employee acknowledgement
Supply chain Fighting Against Forced Labour and Child Labour Act (S-211)
S-211 requires organisations above the threshold to publish an annual report documenting the steps taken to prevent and reduce forced labour and child labour in their supply chains. That report must be approved by your board or equivalent governing body and made available to employees. Xoralia provides the documented policy framework, board-approved attestation records, and exportable evidence trail the annual report requires — produced continuously, not assembled in the weeks before your May 31 filing deadline.
Canada's dual federal-provincial framework means obligations come from every direction.
The OPC, CAI, provincial OHS regulators, CSA, and employment standards enforcement bodies are active and willing to enforce. Strong policy governance delivers measurable protection.
How to meet your Canadian compliance obligations.
A five-step approach to managing Canada’s uniquely complex multi-jurisdictional regulatory environment — from federal to provincial, English to French.
Purpose-built for Canada's multi-jurisdictional compliance challenge.
Xoralia automates the full policy lifecycle across federal and provincial frameworks — in English, in French, and inside Microsoft 365.
Multi-jurisdictional policy library
A single library inside SharePoint supporting jurisdiction-specific policies alongside organisation-wide frameworks. Manage federal, Ontario, Quebec, BC, and provincial policies in one place — while each employee sees only the policies that apply to them.
Bilingual content management
Maintain French and English versions of policies within the same platform, managed through the same workflows, distributed to appropriate language groups. Essential for Quebec's Charter of the French Language (Bill 96) compliance and national linguistic accessibility.
Location-based provincial distribution
Distribute by province, role, department, employment type, or any combination. An employee in Toronto, a team member in Montreal, and a worker in Vancouver each receive the exact policies applicable to their location and role — automatically and simultaneously.
Attestation & Knowledge testing
Timestamped, auditable acknowledgements for every policy. For OHSA-mandated health and safety training or Quebec Law 25 privacy requirements where genuine understanding is legally relevant — built-in knowledge testing verifies comprehension, not just completion.
Compliance audit trail & Reporting
Every policy action logged. Exportable reports for privacy commissioner investigations, OHS inspections, CSA reviews, employment standards audits, and S-211 reporting. Evidence always ready. Never assembled under pressure.
Microsoft 365 native — Data sovereignty
Runs inside your Microsoft 365 environment with data staying within your tenant. Critical for organisations subject to Canadian data sovereignty and privacy requirements. Single sign-on through Azure AD, enterprise-grade security, role-based access controls.
Why Canadian organisations choose Xoralia.
Common questions — Canadian compliance
Which Canadian regulations does Xoralia support?
Xoralia helps organisations manage obligations under PIPEDA, Quebec’s Law 25, the Canada Labour Code (including Bill C-65), provincial employment standards and OHS legislation, the Canada Business Corporations Act, the CFPOA, and Canada’s Fighting Against Forced Labour and Child Labour in Supply Chains Act (S-211). Xoralia provides the platform infrastructure to manage, distribute, and evidence compliance — it does not provide legal advice.
How does Xoralia handle Quebec's Law 25 requirements?
Xoralia enables organisations to create, version-control, distribute, and evidence acknowledgement of privacy policies meeting Law 25 standards. It supports French-language policy management, targeted distribution to Quebec-based employees, and maintains the audit trail needed to demonstrate compliance to the Commission d’accès à l’information.
Can Xoralia manage policies across multiple Canadian provinces simultaneously?
Yes. Xoralia supports location-based audience targeting, allowing organisations to distribute different policy versions — or supplemental policies — to employees in different provinces. Federal policies can be distributed nationally while province-specific variations reach only the relevant employees, with separate attestation records per policy version.
Does Xoralia support bilingual policy management?
Yes. Xoralia allows organisations to maintain French and English versions of policies within the same platform, managed through the same workflows, distributed to appropriate language groups — supporting obligations under Quebec’s Charter of the French Language (Bill 96) and broader linguistic accessibility commitments.
How does Xoralia support OHS policy obligations across different provinces?
Xoralia enables you to create jurisdiction-specific OHS policies for each province, distribute them to relevant employees, track and evidence acknowledgement, schedule annual reviews, and maintain a complete audit trail — supporting compliance with Ontario’s OHSA, BC’s Workers Compensation Act, Alberta’s OHS Act, and other provincial frameworks.
How quickly can Canadian organisations deploy Xoralia?
Most organisations are live within two to four weeks. Our implementation team provides hands-on support throughout, including bilingual configuration support where required.
Where is my organisation's data hosted?
Inside your own Microsoft 365 tenant, within Canadian Microsoft data centres. No offshore transfers, no third-party hosting — meeting the data residency standards PIPEDA-regulated organisations require.
Don't take our word for it.
Rated by compliance, HR, IT, and operations teams across regulated industries.
Policy management portal utilising your existing SharePoint environment
We have a large number of corporate policies as well as manufacturing SOPs that require documented attestations of compliance as well as a documented review process. Xoralia provides this functionality in an easy to use tool that sits on top of our existing SharePoint document libraries.
Aaron Nielson
Security Systems Architect
Ready to manage compliance across your Canadian organisation?
Every province. Every language. Every regulation. All inside Microsoft 365 — and always audit-ready.