UKAD streamlines policy management with Xoralia
UK Anti-Doping streamlines policy management and audit readiness with Xoralia.
Government
Policy management software for government and public sector
Government agencies, departments, and other public-sector bodies face a complex, ever-evolving web of regulatory and legal commitments that must be adhered to, all while managing limited budgets and ensuring public accountability. At the central, federal, and local levels, strict regulations in the US, the UK, and Europe, such as HIPAA, GDPR, Freedom of Information, and more, cover a range of areas, from data privacy to procurement rules. Xoralia's user-friendly policy management solution, built for Microsoft 365, provides effortless access to essential policies and procedures to support compliance and boost employee knowledge. Xoralia streamlines and automates compliance and reporting, reducing costs and administrative effort and transforming policy management from a challenge into a breeze.
What government departments, agencies, and public sector bodies need in policy management
01
Cost-effective policy lifecycle automation
Government institutions and public sector organisations must have a solution that provides value for money, and also reduces the manual overhead and administrative burden associated with managing multiple policies across different departments, teams, and locations: Effortless creation, review, approval, distribution, and replacement of policies, enabled by automated version control and targeted reminders. Configurable review and approval workflows ensure policies are updated on time, reducing time-consuming manual effort. One central policy library that is accessible for all with powerful search and browsing capabilities, boosted by your organisation's custom metadata.
02
Audit-readiness and comprehensive compliance reporting
Government and public sector bodies in the US, UK and Europe all have comprehensive compliance and regulatory requirements that require strict adherence and rigorous reporting: Support for audit trails and compliance logs that maintain a record of every policy update, access change and more. In-built dashboards and views, as well as support for data exports and Power BI integration covering data on policy reads, employee attestation and more. Ensure you're always audit-ready with reporting in place and a solution that demonstrates your commitment to compliance.
03
Accountability and transparency
In government bodies, policies, and procedures - and any subsequent change - must be adhered to by every member of staff. Supporting accountability and a culture of transparency are critical: Assign the appropriate policies to different groups, roles, and teams, using existing Microsoft 365 groups as needed, and clearly assign ownership of specific guidelines. Ensure all staff acknowledge policies and any changes through employee attestation features, using automated reminders, automated reporting, and additional custom quizzes to ensure understanding. Publish key policies to external-facing sites to support wider transparency and establish public trust, as well as policy compliance from third-party suppliers and external partners.
04
Complete security and privacy, seamless integration
Government agencies and public sector bodies have strict requirements relating to security and privacy, protecting both public and employee data: Seamless integration with Microsoft 365, SharePoint, and Teams to provide easy access to policies via single sign-on. All data resides in your Microsoft 365 tenant, maintaining your existing security policies and standards and ticking boxes for security, data privacy, data residency, and more. Granular access to control access to different policies with strict control over administrative roles.
05
Easy to use, easy to implement
Stretched IT, compliance, and support teams have limited resources to support policy management and the related roll-out of a new solution, while users often have change fatigue: Intuitive and familiar interfaces with no training for users, and equally easy for admins and policy owners. A series of beautifully designed, ready-to-go SharePoint web parts and Teams integrations, covering targeted use cases. Easy to implement for organisations of all sizes, all assisted by excellent onboarding and customer support from Content Formula, and a transparent and cost-effective pricing model.
How Xoralia delivers for the government and public sector
End-to-end policy automation
Custom workflows with assigned owners, approvals, version control, reminders, reporting and more.
Audit-readiness & compliance
Audit trails, granular access control, regulatory reporting and more to tackle complex regulatory landscapes.
Policy attestation
Acknowledgement of mandatory policies, with reporting, notifications, and custom quizzes.
Easy-to-access policy library
A trusted, central policy library for all to access, with powerful custom search and browsing options.
Microsoft 365, SharePoint & Teams integration
Seamless and deep integration with Microsoft 365 with ready-to-deploy templates and web parts.
Robust security & complete control
Meet all your security requirements and existing policies, with adequate power and governance in place.
External publishing
Support for publishing policies externally for the public and suppliers, supporting transparency.
Effective onboarding & support
Friendly and ongoing support from Xoralia for implementation and beyond, for all levels of technical know-how.
Why more government agencies and public sector bodies are choosing Xoralia
Flexible & scalable
Easy to use
Meets complex compliance needs
Proven track record
Cost-effective
Easy implementation
Standardise policies
Keep employees informed
Continual improvement
Case studies
Frequently asked questions
Which regulations does Xoralia support in the US?
Xoralia helps US government organisations manage policies and records in line with key regulatory and governance requirements, including HIPAA and the HITECH Act, FISMA, NIST cybersecurity standards, FOIA, ADA accessibility requirements, and federal and state records management obligations.
Which regulations does Xoralia support in the UK?
Xoralia helps UK public sector bodies meet key regulatory and governance requirements, including UK GDPR and the Data Protection Act 2018, the Freedom of Information Act, Cyber Essentials and NCSC guidance, ISO 27001, the Public Records Act, and relevant employment and health and safety regulations.