Australia
Policy management software for Australian compliance
Navigate Australia’s actively enforced regulatory environment with confidence. Xoralia automates the full policy lifecycle — inside Microsoft 365, where your teams already work.
- Runs natively inside Microsoft 365, SharePoint & Teams
- Australian data centre - your data never leaves Australian soil
- Your tenant, your environment, your control
- ASIC, APRA & OAIC aligned workflows
- Live in 2–4 weeks
- No separate portal or login
- Inspector-ready from day one
- CPS 230 ready - APRA deadline 1 July 2026
How prepared is your organisation
Australia’s regulatory agencies are active and growing in enforcement power. Ask yourself:
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Key Australian regulations affecting your policy obligations.
Legislative change in Australia continues to reshape compliance requirements. Click each regulation to understand what it means for your policy management obligations.
Privacy Privacy & Other Legislation Amendment Act 2024
Strengthened privacy obligations and cyber security accountability
Australia’s Privacy Act reforms — the most significant since the Act’s introduction — impose stronger obligations for how organisations handle personal information, respond to data breaches, and enforce data governance.
- Documented, up-to-date privacy policies must be accessible to employees and customers
- Data handling procedures must be defined, distributed, and attested to by relevant staff
- Increased penalties for serious or repeated breaches — up to AU$50 million for corporations
- New requirements for data retention, destruction, and transparency
- Organisations must demonstrate proactive governance, not just reactive compliance
WHS Work Health & Safety Act 2011 — Harmonised Framework
Workplace safety policy obligations across all states and territories
Australia’s harmonised WHS framework places extensive obligations on employers to document, communicate, and enforce health and safety policies — consistently across multiple jurisdictions.
- Employers have a primary duty of care to ensure safety — which requires clear, documented, communicated policies
- Workers must be informed of and trained on relevant WHS policies; records must be maintained
- Safe Work Australia requires regular review and update of all WHS policies
- Penalties can include significant fines and, in serious cases, criminal prosecution
- Consistent policy management required across New South Wales, Victoria, Queensland and beyond
Governance Corporations Act 2001 — ASIC Expectations
Corporate governance and policy documentation obligations
The Corporations Act establishes obligations for corporate governance, director duties, and the management of corporate policies — reinforced by ASIC’s active regulatory expectations.
- Directors and officers must act with due care and diligence — supported by documented governance policies
- Companies must have and enforce policies covering conflicts of interest, related-party transactions, and financial reporting
- ASIC expects policies to be actively managed, distributed, and adhered to — not just documented
- Policy documentation and attestation records are essential evidence in any ASIC investigation
Whistleblower Treasury Laws Amendment (Whistleblower Protections) Act 2019
Mandatory whistleblower policies for public and large companies
All public companies, large proprietary companies, and trustees of registrable superannuation entities must have a compliant, accessible, and evidenced whistleblower policy.
- Whistleblower policies must be accessible to all eligible disclosers — employees, contractors, suppliers
- Organisations must evidence that the policy has been communicated and distributed effectively
- ASIC actively monitors compliance and has issued enforcement action for inadequate policies
- Legal safeguards protect whistleblowers from victimisation
Supply chain Modern Slavery Act 2018
Supply chain due diligence and annual reporting obligations
Entities with annual consolidated revenue of AU$100 million or more must submit annual modern slavery statements documenting their supply chain risk management.
- Document and communicate due diligence processes, supplier policies, and risk management procedures
- Modern slavery policies must be reviewed regularly with evidence of distribution and acknowledgement maintained
- Smaller organisations increasingly adopting equivalent practices voluntarily
Operational risk APRA CPS 230 — Operational Risk Management (Effective 1 July 2026)
Information security · APRA CPS 234 — Information Security CPS 234 requires APRA-regulated entities to maintain information security policies commensurate with the size and extent of threats to their information assets. Boards and senior management must be able to demonstrate that information security policies are documented, current, distributed to relevant staff, and actively acknowledged. Xoralia provides the policy library, targeted distribution, and timestamped attestation records that satisfy CPS 234’s governance requirements.
See how Xoralia maps to Australian regulatory requirements
Our policy management software guide covers the full compliance lifecycle, what regulators look for, and how leading Australian organisations are managing it.
The consequences of poor policy management in Australia are not hypothetical.
Regulatory enforcement is active and growing across ASIC, APRA, OAIC, Fair Work, and Safe Work Australia. Beyond regulatory risk, strong policy governance delivers real business value.
How to meet your Australian compliance obligations.
A structured five-step approach to operationalising compliance — from employee education through to audit-ready evidence.
Want to see this framework in action inside your Microsoft 365 environment?
Purpose-built policy management — inside Microsoft 365.
Xoralia automates the full policy lifecycle for Australian organisations, without adding another system for employees to learn.
Policy library & Document management
A single, structured, searchable library inside SharePoint. Custom metadata, taxonomy, and filtering ensure every employee finds the right, current policy. Version control and automated expiry mean outdated policies are never circulated.
Automated workflows & Approvals
Multi-stage review and approval workflows reflecting your Australian governance requirements. Automated notifications ensure policy owners and approvers are prompted at every stage — with escalation when actions are overdue.
Targeted distribution & Audience management
Assign policies to specific groups, roles, departments, or locations using Active Directory integration. WHS policy to your Sydney operations team. Privacy policy to all customer-facing staff. Distributed automatically, without manual mailing lists.
Employee attestation & Knowledge testing
Timestamped, auditable acknowledgement records for every policy. Built-in knowledge testing verifies genuine comprehension — not just completion — for regulated roles. Manager dashboards show real-time team compliance status.
Audit trail & Compliance reporting
Every policy action logged — creation, approval, publication, assignment, acknowledgement, expiry, and archival. Exportable reports for ASIC reviews, WHS audits, OAIC inquiries, and APRA CPS 230 and CPS 234 operational-risk and information security audits.
Seamless Microsoft 365 integration
Runs inside your existing Microsoft 365 environment. Single sign-on, enterprise-grade security, role-based access controls. Your data never leaves your environment — no new systems, no separate IT infrastructure.
Why Australian organisations choose Xoralia.
Common questions — Australian compliance
Legislative change in Australia continues to reshape compliance requirements. Click each regulation to understand what it means for your policy management obligations.
Which Australian regulations does Xoralia specifically support?
Xoralia supports organisations in meeting obligations under the Privacy Act (including 2024 amendments), Work Health and Safety Act 2011, Corporations Act 2001, Treasury Laws Amendment (Whistleblower Protections) Act 2019, and Modern Slavery Act 2018 — as well as state-based WHS and employment legislation. Xoralia provides the platform infrastructure to manage, distribute and evidence compliance. It does not provide legal advice.
How does Xoralia handle multi-state WHS requirements in Australia?
Xoralia supports audience targeting by location, role, and department. If your WHS obligations differ between New South Wales, Victoria, and Queensland, you can create distinct policies for each jurisdiction and distribute them to the relevant employees automatically — with separate attestation records per policy.
Can Xoralia help with our ASIC whistleblower policy obligations?
Yes. Xoralia enables you to create, version-control, distribute, and evidence acknowledgement of your whistleblower policy — meeting ASIC’s requirements for accessible, documented whistleblower programmes. Every distribution and acknowledgement is logged with a timestamp for audit purposes.
Does Xoralia integrate with our Microsoft 365 environment?
Yes. Xoralia is built natively inside SharePoint and integrates with Microsoft Teams, Microsoft 365, and Azure Active Directory — leveraging your existing infrastructure, security settings, and identity management. Your data never leaves your Microsoft 365 tenant.
How quickly can we deploy Xoralia?
Most Australian organisations are live within two to four weeks. Our implementation team provides hands-on support throughout onboarding, configuration, and staff training.
How does Xoralia help with APRA CPS 230 compliance?
APRA finalised CPS 230 amendments on 30 April 2026, commencing 1 July 2026. APRA-regulated banks, insurers, and superannuation funds must hold documented operational-risk policies, third-party policies, and a material service provider register in audit-ready form. Xoralia provides the policy library, approval workflows, targeted distribution, and locked audit trail needed to satisfy these requirements — and can be deployed within 2–4 weeks.
What does APRA CPS 234 require — and how does Xoralia help?
CPS 234 requires APRA-regulated entities to maintain information security policies proportionate to threats to their information assets, and to ensure those policies are actively communicated and acknowledged. Xoralia provides the structured policy library, targeted distribution, and auditable attestation records that demonstrate compliance with CPS 234’s governance and documentation requirements.
What support and onboarding is available for Australian organisations?
Xoralia’s onboarding and implementation are scheduled around Australian business hours. You have access to 16 hours of live support daily, plus a self-service knowledge base with FAQs and on-demand videos available at any time. Your dedicated onboarding contact will guide you through library configuration, workflow setup, and staff enablement — most Australian organisations are live within two to four weeks.
Ready to simplify compliance for your Australian organisation?
Stop managing policy compliance manually. Start managing it automatically — with Xoralia, inside Microsoft 365, with your data hosted in Australia.