Financial services & banking
Financial services policy management software for modern institutions
Financial services organisations face relentless regulatory change, operational complexity, and the ongoing challenge of managing risk, data privacy, and compliance across multiple jurisdictions. Xoralia’s policy management software is purpose-built for financial institutions such as banks, asset managers, wealth managers, credit unions, and fintechs who need to automate policy processes, ensure audit readiness, and foster a culture of accountability, all within your existing Microsoft 365 and SharePoint environment.
What financial services organisations need in policy management:
Comprehensive policy lifecycle automation
Financial institutions must manage a complex array of policies and procedures across departments, branches, and regions, often under tight regulatory scrutiny. Effective and efficient policy management requires:- Easy creation, review, approval, and distribution of policies, with automated version control and expiry reminders
- Customisable workflows and notifications to keep processes moving and reduce manual intervention
- Centralised, structured policy libraries with custom metadata and taxonomy for easy search and retrieval, avoiding SharePoint folder clutter
Regulatory compliance, audit readiness, and reporting
With an ever-evolving array of stringent regulations such FSMA, SOX, GDPR, MiFID II, AML, KYC, audit readiness and regulatory reporting are critical. Your policy management solution should:
- Maintain detailed audit trails and compliance logs for every policy action, supporting evidence-based compliance
- Generate real-time, exportable reports for internal and external audits, and regulatory reviews
- Support multi-jurisdictional compliance and help you keep pace with frequent regulatory updates
Staff engagement, attestation, & accountability
Ensuring every employee understands, acknowledges, and adheres to key policies is essential in financial services. Your platform should:- Assign policies to relevant staff and track electronic acknowledgements, with automated reminders for outstanding actions, and escalations to line managers and upwards
- Offer intuitive attestation workflows and compliance dashboards, accessible from any device
- Enable compliance knowledge testing and reporting to demonstrate staff understanding and reduce risk
Seamless integration, security, & data privacy
Financial institutions rely on secure, integrated systems to protect sensitive data and maintain operational resilience. Your policy management software should:
- Integrate natively with Microsoft 365, SharePoint, Teams, and other enterprise tools, supporting single sign-on (SSO)
- Offer robust role-based access controls, data encryption, and audit-ready access logs to support GDPR and data privacy requirements
- Enable smooth data migration and interoperability with other compliance and banking systems
User-friendly experience, cost-effectiveness, & support
Adoption and compliance depend on usability, efficiency, and value. Look for:- An intuitive, easy-to-learn interface for all staff levels, minimising training needs
- Responsive customer support, onboarding assistance, and ongoing updates to keep pace with regulatory change
- A simple, transparent and cost-effective pricing model that can flex and grow with your business without causing budget issues
How Xoralia uniquely meets the needs of financial services
End-to-end policy automation & SharePoint enhancement
Xoralia streamlines your entire policy lifecycle with customisable, automated workflows, notifications, and centralised document management. Our platform enhances SharePoint by providing structured taxonomy, robust version control, and automated review, approval, and expiry processes—eliminating manual errors and folder chaos.
Audit-ready compliance & regulatory reporting
Xoralia maintains comprehensive audit trails for every policy action, supports multi-jurisdictional compliance, and generates real-time, exportable reports for just-in-time audits. Our solution is designed to help you stay ahead of audits, inspections, and regulatory changes.
Staff attestation, knowledge testing, & accountability
Assign policies to staff, track acknowledgements, and monitor compliance with user-friendly, mobile-responsive attestation workflows. Built-in knowledge testing and compliance dashboards provide clear visibility of staff engagement and understanding, supporting both internal controls and external regulatory demands.
Deep Microsoft 365 & SharePoint integration
Leverage your existing Microsoft infrastructure for secure, scalable policy management. Xoralia integrates seamlessly with SharePoint, Teams, and Microsoft 365, supporting single-sign-on and ensuring rapid adoption with minimal disruption. Our solution is designed to enhance—not replace—your Microsoft 365 investment.
A policy library that is centralised yet also personalised for every user
Ensure a single source of truth for all your policies, decluttering the experience and enhancing findability. Xoralia's granular permissions and tailored pages suit every audience in your business, no matter the role, department or location. Have confidence that staff are only accessing the latest, relevant documents.
Rapid implementation, cost-effectiveness, & proven results
Xoralia’s Microsoft-based architecture enables quick deployment and easy scaling as your organisation grows. Financial services clients report improved, measurable compliance, reduced administrative burden, and greater staff accountability—all with transparent, cost-effective pricing suitable for small to mid-sized organisations.
Why leading financial services organisations choose Xoralia
Purpose-built for financial compliance
Designed to meet the complex regulatory and risk management needs of banks, wealth managers, credit unions, fintechs and more.
Enhances Microsoft 365 and SharePoint
Seamlessly integrates with your existing systems, providing structured policy management without the need for new platforms.
Exceptionally easy to use
Intuitive interface ensures rapid adoption by all staff, reducing training time and increasing engagement.
End-to-end policy automation
Automates the full policy lifecycle, including creation, approval, distribution, attestation, and reminders, minimising manual effort and errors.
Audit-ready compliance
Maintains comprehensive audit trails and real-time compliance dashboards, making regulatory reporting and audits straightforward.
Improves staff accountability
Tracks acknowledgements and understanding, helping you achieve high rates of policy attestation and compliance.
Centralised
Provides a single, secure source of truth for all policies, with granular access controls and targeting.
Cost-effective & scalable
Transparent pricing and rapid implementation make Xoralia accessible for small and mid-sized organisations, with the flexibility to scale as you grow.
Trusted by industry leaders
Chosen by financial services organisations across the UK, Europe, and North America for its proven impact on compliance, efficiency, and staff engagement.
Frequently asked questions
What regulations does Xoralia support?
Xoralia helps financial institutions comply with FCA, SOX, GDPR, MiFID II, AML, KYC, and other industry-specific standards.
How does Xoralia support audit readiness and regulatory reporting?
With detailed audit trails, real-time compliance tracking, and exportable reports, Xoralia makes it easy to prepare for and pass regulatory audits and respond to regulator requests.
Can Xoralia integrate with our existing financial and compliance systems?
Yes, Xoralia offers deep integration with Microsoft 365, SharePoint, Teams, and supports API connections for interoperability with other enterprise, compliance, and banking systems.
Does Xoralia support multi-site or multi-jurisdictional organisations?
Absolutely. Xoralia is designed to support complex, multi-site and multi-jurisdictional financial institutions with centralised management and distributed access.
How does Xoralia address data privacy and cybersecurity?
Xoralia provides robust role-based access controls, encryption, and audit-ready access logs to support GDPR, data privacy, and cybersecurity requirements.
What our clients say
G2 review
Real value to our business in a short space of time
Anonymous
Financial services
G2 review
Easy to use policy management tool
Anonymous
Insurance company
G2 review
We now know where our policies and procedures are located
Jessica G
Internal Audit Director
The story behind Xoralia
We’re Content Formula, the team behind Xoralia. We cut our teeth building intranets for some of the world’s most famous companies like Pfizer, Philips, Johnson & Johnson and Jaguar Land Rover. One of the most commonly requested intranet sections we came across was the policy library. And as time went by, clients asked for more and more complex features in their policy libraries. They wanted attestations, workflows, version history, alerts, approvals, you name it.
Then one day, one of our long standing clients approached us and asked us to build a policy library with every feature they could imagine. We had a great relationship with them and agreed to share the budget to do this, provided we could then market the solution to others. That was in 2019. We’re now on version 3 of Xoralia and the product has grown and evolved a lot.
3 benefits you can expect from Xoralia
Improved compliance
Automate policy management, track employee attestations, and ensure policies are continuously up-to-date with changing financial regulations.
Reduced risk
Centralise policy management and gain full visibility over compliance obligations, reducing the risk of penalties and reputational damage.
Audit readiness
Access detailed audit trails and real-time compliance tracking, ensuring your institution is always prepared for audits and regulatory scrutiny.
And lots more!
How to get started with Xoralia
Step 1: request a demo
Fill out our form and we will be in touch to arrange a time. You can even book a time yourself.
Step 2: get a price proposal
If you think Xoralia is for you ask us for a quote. This will set out any options you may have.
Step 3: install and launch
We’ll install Xoralia in your environment (or you can do it yourself). We’ll provide training and support to get you up and running quickly.
Here's what you'll get
-
Central policy library
-
Search and filter tools
-
Mandatory read policies with attestations
-
Quizzes
-
Notifications and alerts
-
Employee dashboard
-
Line manager dashboard
-
Works on mobile, in Teams and SharePoint
-
New policy creation workflows
-
Policy update workflows
-
Review and approval gates
-
Policy version history
-
Compliance dashboard
-
Audit trail
-
Full reporting
And last but not least:
-
Professional implementation service and support
-
Evergreen software – frequent updates and improvements
-
Comes with our "it just works" support warranty – we’ll fix any bugs, often before you even notice
Ready to get started?
Connect with us to streamline your policy management and ensure effortless compliance.
