Healthcare
Healthcare policy management software for modern healthcare providers
Healthcare organisations face increasing regulatory complexity, evolving standards, and the ongoing challenge of ensuring patient safety. Xoralia’s healthcare policy management software is purpose-built to empower hospitals, clinics, and healthcare networks with the tools they need to manage policies efficiently, maintain compliance, and foster a culture of accountability.
What healthcare organisations need in policy management software:
Comprehensive policy lifecycle automation
Healthcare providers must manage a vast array of policies and procedures across multiple departments and sites. Your software should:
- Enable easy creation, review, approval, and distribution of policies
- Provide automated workflows and notifications to keep processes moving
- Ensure robust version control, so staff always access the latest documents
Robust compliance and audit readiness
With regulations like HIPAA, 21 CFR Part 11, GDPR, CQC, and Joint Commission standards, audit readiness is non-negotiable. Your solution should:
- Maintain detailed audit trails and compliance logs
- Generate real-time, exportable reports for regulatory reviews
- Support evidence-based compliance with healthcare standards
Staff engagement and accountability
Effective policy management requires that every staff member is informed and accountable. Your platform should:
- Assign policies to relevant staff and track acknowledgements
- Offer intuitive attestation workflows, accessible on any device
- Drive compliance awareness and understanding with tools designed for policy readers
Seamless integration with existing systems
Healthcare IT environments are complex. Your policy management software should:
- Integrate with Microsoft 365, SharePoint, and other enterprise tools
- Support single sign-on (SSO) and secure, role-based access controls
- Enable smooth data migration and interoperability
User-friendly experience and ongoing support
Adoption and success depend on usability and support. Look for:
- An intuitive, easy-to-learn interface for all staff levels
- Responsive customer support and onboarding assistance
- Continuous updates to keep pace with regulatory changes
How Xoralia delivers for healthcare
Xoralia’s healthcare policy management software is designed specifically to address the challenges faced by modern healthcare organisations:
End-to-end policy automation
Streamline your entire policy lifecycle with customisable workflows, automated notifications, and centralised document management.
Audit-ready compliance
Stay prepared for inspections and audits with comprehensive reporting, detailed activity logs, and exportable compliance evidence.
Staff attestation made simple
Assign policies, track acknowledgements, and monitor compliance with user-friendly, mobile-responsive attestation workflows.
Deep Microsoft 365 and SharePoint integration
Leverage your existing Microsoft infrastructure for secure, scalable policy management, including single sign-on and seamless collaboration.
Dedicated healthcare support
Benefit from expert onboarding, responsive customer service, and ongoing updates tailored to the needs of healthcare providers.
Why leading healthcare organisations choose Xoralia
Centralised, secure policy library
Ensure a single source of truth for all policies, accessible to authorised staff from any location.
Automated reminders and notifications
Keep your teams informed about new or updated policies with automated alerts and reminders.
Role-based access controls
Protect sensitive information with granular permissions and audit-ready access logs.
Rapid implementation
Built on Microsoft 365 and SharePoint, Xoralia enables quick deployment with minimal disruption to your operations.
Proven results
Healthcare organisations using Xoralia report improved compliance rates, reduced administrative burden, and greater staff accountability.
Frequently asked questions
What regulations does Xoralia support?
Xoralia helps you comply with HIPAA, 21 CFR Part 11, GDPR, CQC, Joint Commission, and other healthcare-specific standards.
How does Xoralia support audit readiness?
With detailed audit trails, real-time compliance tracking, and exportable reports, Xoralia makes it easy to prepare for and pass regulatory audits.
Can Xoralia integrate with our existing healthcare IT systems?
Yes, Xoralia offers deep integration with Microsoft 365, SharePoint, and supports API connections for interoperability with other enterprise systems.
Is Xoralia suitable for multi-site healthcare organisations?
Absolutely. Xoralia is designed to support complex, multi-site healthcare environments with centralised management and distributed access.
The story behind Xoralia
We’re Content Formula, the team behind Xoralia. We cut our teeth building intranets for some of the world’s most famous companies like Pfizer, Philips, Johnson & Johnson and Jaguar Land Rover. One of the most commonly requested intranet sections we came across was the policy library. And as time went by, clients asked for more and more complex features in their policy libraries. They wanted attestations, workflows, version history, alerts, approvals, you name it.
Then one day, one of our long standing clients approached us and asked us to build a policy library with every feature they could imagine. We had a great relationship with them and agreed to share the budget to do this, provided we could then market the solution to others. That was in 2019. We’re now on version 3 of Xoralia and the product has grown and evolved a lot.
3 benefits you can expect from Xoralia
Improve quality of care
Ensures staff access to up-to-date policies, enhancing patient safety and quality of care.
Boost efficiency
Automate compliance tasks to save time, reduce costs, and streamline operations.
Regulatory compliance
Ensure adherence to standards with streamlined processes and proactive alerts, avoiding legal issues.
And lots more!
What our clients say
AppSource review
Uniting excellence in integration and features for seamless policy management
Rian Stuart
IT Manager
TwinStream
G2 review
Improved efficiency and complicance with Xoralia
Nadja Boyum
VP Marketing & HR
Boyum IT
Ideal partner for our regulated environment
Adam Lythgoe
IT Manager
LifeArc
How to get started with Xoralia
Step 1: request a demo
Fill out our form and we will be in touch to arrange a time. You can even book a time yourself.
Step 2: get a price proposal
If you think Xoralia is for you ask us for a quote. This will set out any options you may have.
Step 3: install and launch
We’ll install Xoralia in your environment (or you can do it yourself). We’ll provide training and support to get you up and running quickly.
Here's what you'll get
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Central policy library
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Search and filter tools
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Mandatory read policies with attestations
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Quizzes
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Notifications and alerts
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Employee dashboard
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Line manager dashboard
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Works on mobile, in Teams and SharePoint
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New policy creation workflows
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Policy update workflows
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Review and approval gates
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Policy version history
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Compliance dashboard
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Audit trail
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Full reporting
And last but not least:
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Professional implementation service and support
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Evergreen software – frequent updates and improvements
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Comes with our "it just works" support warranty – we’ll fix any bugs, often before you even notice
Ready to get started?
Connect with us to streamline your policy management and ensure effortless compliance.
