Government

Policy management software for government and public sector

Government agencies, departments, and other public-sector bodies face a complex, ever-evolving web of regulatory and legal commitments that must be adhered to, all while managing limited budgets and ensuring public accountability. At the central, federal, and local levels, strict regulations in the US, the UK, and Europe, such as HIPAA, GDPR, Freedom of Information, and more, cover a range of areas, from data privacy to procurement rules.

Xoralia’s user-friendly policy management solution, built for Microsoft 365, provides effortless access to essential policies and procedures to support compliance and boost employee knowledge. Xoralia streamlines and automates compliance and reporting, reducing costs and administrative effort and transforming policy management from a challenge into a breeze.

What government departments, agencies, and public sector bodies need in policy management:

Cost-effective policy lifecycle automation

Government institutions and public sector organisations must have a solution that provides value for money, and also reduces the manual overhead and administrative burden associated with managing multiple policies across different departments, teams, and locations:

Effortless creation, review, approval, distribution, and replacement of policies, enabled by automated version control and targeted reminders.
Configurable review and approval workflows ensure policies are updated on time, reducing time-consuming manual effort.
One central policy library that is accessible for all with powerful search and browsing capabilities, boosted by your organisation’s custom metadata.

Audit-readiness and comprehensive compliance reporting

Government and public sector bodies in the US, UK and Europe all have comprehensive compliance and regulatory requirements that require strict adherence and rigorous reporting:

Support for audit trails and compliance logs that maintain a record of every policy update, access change and more.
In-built dashboards and views, as well as support for data exports and Power BI integration covering data on policy reads, employee attestation and more
Ensure you’re always audit-ready with reporting in place and a solution that demonstrates your commitment to compliance.

Accountability and transparency

In government bodies, policies, and procedures – and any subsequent change – must be followed by every member of staff. Supporting accountability and a culture of transparency are critical:

Assign the right policies to different groups, roles, and teams, using existing Microsoft 365 groups, if necessary, while also assigning clear ownership for specific guidelines.
Ensure all staff acknowledge policies and any changes through employee attestation features with the help of automated reminders, automated reporting, and additional custom quizzes to embed understanding truly.

Publish key policies to external-facing sites to support wider transparency and establish public trust, as well as policy compliance from third-party suppliers and external partners.

Complete security and privacy, seamless integration

Government agencies and public sector bodies have strict requirements relating to security and privacy, protecting both public and employee data:

Seamless integration with Microsoft 365, SharePoint, and Teams to provide easy access to policies via single sign-on.
All data resides on your Microsoft 365 tenant, maintaining your existing security policies and standards, ticking boxes around security, data privacy, data residency and more.
Granular access to control access to different policies with strict control over administrative roles.

Easy to use, easy to implement

Stretched IT, compliance, and support teams have limited resources to support policy management and the related roll-out of a new solution, while users often have change fatigue:

Intuitive and familiar interfaces with no training for users, and equally easy for admins and policy owners.
A series of beautifully designed, ready-to-go SharePoint web parts and Teams integrations, covering targeted use cases.
Easy to implement for organisations of all sizes, all assisted by excellent onboarding and customer support from Content Formula, and a transparent and cost-effective pricing model.

How Xoralia delivers for the government and public sector

End-to-end policy automation

Custom workflows with assigned owners, approvals, version control, reminders, reporting and more.

Audit-readiness & compliance

Audit trails, granular access control, regulatory reporting and more to tackle complex regulatory landscapes.

Policy attestation

Acknowledgement of mandatory policies, with reporting, notifications, and custom quizzes.

Easy-to-access policy library

A trusted, central policy library for all to access, with powerful custom search and browsing options.

Microsoft 365, SharePoint & Teams integration

Seamless and deep integration with Microsoft 365 with ready-to-deploy templates and web parts.

Robust security & complete control

Meet all your security requirements and existing policies, with adequate power and governance in place.

External publishing

Support for publishing policies externally for the public and suppliers, supporting transparency.

Effective onboarding & support

Friendly and ongoing support from Xoralia for implementation and beyond, for all levels of technical know-how.

Why more government agencies and public sector bodies are choosing Xoralia

Flexible & scalable

Highly flexible and configurable for organisations of any size, from under 100 to over 100,000 employees.

Easy to use

Intuitive and familiar interfaces make Xoralia easy for everyone, regardless of digital confidence and technical ability.

Meets complex compliance needs

Xoralia helps meet all compliance requirements across multiple areas – legal, data, health & safety, financial and more.

Proven track record

Public sector organisations using Xoralia are experiencing improved compliance and more.

Cost-effective

Xoralia comes at an excellent price point to support public sector bodies with limited resources.

Easy implementation

Built for Microsoft 365 and SharePoint for quick and efficient onboarding, all supported by the Xoralia team.

Standardise policies

Standardise the approach to policies across your entire organisation, balanced with local policy variation where needed.

Keep employees informed

Notify all employees of changes to policies while applying strict version control over documents.

Continual improvement

Xoralia keeps on getting updated with new features, with a roadmap complete of requests and suggestions made by customers.

Case studies

UKAD streamlines policy management with Xoralia

UK Anti-Doping streamlines policy management with Xoralia, improving reviews, engagement, and saving time through Microsoft 365 integration.

Frequently asked questions

Which regulations does Xoralia support in the US?

Xoralia supports both federal, state, and local regulations that typically affect government agencies, including HIPAA, HITECH, NIST, FISMA, GDPR, FOIA, FAR, CAS standards, ADA, AML procedures, cybersecurity measures, and more.

Which regulations does Xoralia support in the UK?

Xoralia supports the multiple regulations that UK central and local government bodies must comply with, including data protection, cybersecurity, FOI, financial regulations, health & safety, employment law, and more.

The story behind Xoralia

We’re Content Formula, the team behind Xoralia. We cut our teeth building intranets for some of the world’s most famous companies like Pfizer, Philips, Johnson & Johnson and Jaguar Land Rover. One of the most commonly requested intranet sections we came across was the policy library. And as time went by, clients asked for more and more complex features in their policy libraries. They wanted attestations, workflows, version history, alerts, approvals, you name it.

Then one day, one of our long standing clients approached us and asked us to build a policy library with every feature they could imagine. We had a great relationship with them and agreed to share the budget to do this, provided we could then market the solution to others. That was in 2019. We’re now on version 3 of Xoralia and the product has grown and evolved a lot.

3 benefits you can expect from Xoralia

Enhance transparency & accountability

Ensure everyone accesses the latest policies, building trust with donors and regulators.

Boost efficiency

Automate compliance tasks to save time, reduce costs, and streamline operations.

Ensure regulatory compliance

Adhere to sector standards with proactive alerts and audit-ready records, avoiding legal issues.

And lots more!

What our clients say

AppSource review

Excellent Tool and Implementation Process

Excellent implementation process. The team worked with our specifications and customised a solution to allow us to create a robust policy management system.

John A. S

Senior Risk Manager

YPO

G2 review

Improved compliance and policy knowledge

It allows for easy document management and attestation of policies. It improved compliance with policies and helped with internal policy management.

Karolina

Administration & Facilities Manager

Client Earth

How to get started with Xoralia

Step 1: Explore or request a demo

Start a free trial for instant, hands-on access, or fill out our form to book a personalised demo at a time that suits you.

Step 2: Get a price proposal

If Xoralia looks right for your organisation, ask us for a tailored quote. We’ll outline any options and packages to fit your needs.

Step 3: Install and launch

Set up Xoralia in your environment with our support. We’ll provide onboarding, training, and full assistance to get your team up and running quickly.

Here's what you'll get

And last but not least:

Ready to get started?

Connect with us to streamline your policy management and ensure effortless compliance.